{"id":1184,"date":"2022-01-31T07:13:54","date_gmt":"2022-01-31T12:13:54","guid":{"rendered":"https:\/\/sites.georgetown.edu\/1789-documentation\/?page_id=1184"},"modified":"2022-02-28T10:16:23","modified_gmt":"2022-02-28T15:16:23","slug":"navigating-wordpress","status":"publish","type":"page","link":"https:\/\/sites.georgetown.edu\/1789-documentation\/site-administration\/navigating-wordpress\/","title":{"rendered":"Navigating WordPress"},"content":{"rendered":"\n

Navigating the WordPress Dashboard<\/h2>\n\n\n\n

After logging in to your website<\/a>, you\u2019ll be taken to your WordPress Dashboard. From here, you\u2019ll be able to perform all the necessary editing functions. The following image shows what you\u2019ll see on your Dashboard with each aspect labeled and described below.<\/p>\n\n\n

\n
\"An<\/figure>\n<\/div>\n\n\n
  1. GU Announcements<\/strong>. This text box is maintained by Web Services and includes some helpful links that are relevant for website editors.<\/li>
  2. Add New shortcut<\/strong>. This quick dropdown option from which you can add a post, media, page, external link, or user.<\/li>
  3. Site title<\/strong>. The site title is displayed at the top of the admin bar. While on the dashboard or viewing the editor, clicking the title will take you to the front-end of the website. While on the front-end of the website, clicking this option will take you to the dashboard.<\/li>
  4. My Sites<\/strong>. Hovering over this option provides a dropdown of all the GU WordPress sites you have access to, which allows you to easily navigate back and forth between them.<\/li>
  5. Posts<\/strong>. From this option, you can view all posts,\u00a0add a new post<\/a>\u00a0or\u00a0manage your categories and tags<\/a>.<\/li>
  6. Media<\/strong>. You can view all\u00a0images and media<\/a>, edit images, as well as add new images.<\/li>
  7. Pages<\/strong>. From here, you can view all pages or\u00a0add a new page<\/a>.<\/li>
  8. External Links<\/strong>. From here, you can view and add\u00a0external links<\/a>.<\/li>
  9. Appearance<\/strong>. Under this option, you can view and\u00a0edit the menus on your site<\/a>.<\/li>
  10. Users<\/strong>. Site managers can view, edit, add, and remove users from their site here. All other\u00a0user roles<\/a>\u00a0will not see this option in the dashboard.<\/li>
  11. Tools<\/strong>. This option is empty for GU WordPress site users as only Web Services has access to these options.<\/li>
  12. GU Settings<\/strong>. These are site-specific settings that can be altered, including\u00a0editing the footer<\/a>.<\/li><\/ol>\n\n\n\n

    Access and Roles<\/h2>\n\n\n\n

    In order to be able to edit your Web Services-managed website, you\u2019ll need to first request access<\/a> and be approved by the current point of contact for the website.<\/p>\n\n\n\n

    When you are given access, you\u2019ll be assigned one of the various user roles available<\/a>. Each of these roles has different permissions and capabilities, but the standard role is Editor.<\/p>\n\n\n\n

    Once you\u2019re all set with your access and assigned role, you can log in to edit your website<\/a> and start exploring the admin area<\/a>.<\/p>\n\n\n\n

    Gaining Access<\/h3>\n\n\n\n

    To be granted access to edit a Web Services-managed website, you can follow either of these two steps:<\/p>\n\n\n\n

    1. Contact a Site Manager for your website.<\/strong> The Site Manager role<\/a> is typically granted to 1-2 people and has the ability to add and remove other users. Large sites with many editors that have a dedicated website editor are more likely to have a Site Manager. If you do not know the Site Manager(s) for your website or your website does not have one, follow the next option.<\/li>
    2. Email the Web Services team. <\/strong>When in doubt, you\u2019re always welcome to email webservices@georgetown.edu<\/a> and we can give you permission to edit your website. When emailing our team, it\u2019s helpful to include the following information:
      1. List of NetID\u2019s for users who need access.<\/li>
      2. Name and URL of the site you need access for.<\/li>
      3. Copy the existing main point of contact for your website or let us know why you need access. If you don\u2019t know the main point of contact, we\u2019ll reach out to the person we have listed in our records to confirm your access request.<\/li><\/ol><\/li><\/ol>\n\n\n\n

        How to Login<\/h3>\n\n\n\n

        Logging in<\/h4>\n\n\n\n

        To log into a site, go to the site\u2019s homepage and add \u201c\/login\u201d to the end of the URL, following this format: [sitename].georgetown.edu\/login<\/p>\n\n\n\n

        This will bring you to a login page.<\/p>\n\n\n

        \n
        \"Georgetown<\/figure>\n<\/div>\n\n\n

        Enter your NetID and password when prompted. After logging in, the dashboard<\/a> for the site will appear.<\/p>\n\n\n\n

        Logging out<\/h4>\n\n\n\n

        To log out of a WordPress account, hover over the profile icon in the top right of the page. This will open a profile menu.<\/p>\n\n\n

        \n
        \"Profile<\/figure>\n<\/div>\n\n\n

        Click \u201cLog Out\u201d. Closeout of the browser to fully log out.<\/p>\n\n\n\n

        User Roles<\/h3>\n\n\n\n

        User roles determine the access level or permissions of a person authorized (invited by an Administrator) to use a GU WordPress site.<\/p>\n\n\n\n

        Each user role is capable of everything that a less powerful role is capable of. In other words, Editors can do everything Authors can do, Authors can do everything Contributors can do, and so on.<\/p>\n\n\n\n

        The roles are listed here from least powerful to most powerful. Please contact webservices@georgetown.edu<\/a> if you have additional questions about user roles.<\/p>\n\n\n\n

        Contributor<\/h4>\n\n\n\n