{"id":1379,"date":"2026-01-06T16:01:19","date_gmt":"2026-01-06T21:01:19","guid":{"rendered":"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/?page_id=1379"},"modified":"2026-01-09T14:23:13","modified_gmt":"2026-01-09T19:23:13","slug":"phd","status":"publish","type":"page","link":"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/phd\/","title":{"rendered":"Leave of Absence: Ph.D. Students"},"content":{"rendered":"\n<h2 class=\"wp-block-heading body-text-heading\" id=\"Years-1-2\">Years 1-2<\/h2>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">These policies are for BGE Ph.D. students in their first two years of study.<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-inline wp-block-list list list-unordered\">\n<li><strong>Jump To:<\/strong> <a href=\"#Personal-Leave\">Personal<\/a><\/li>\n\n\n\n<li><a href=\"#Medical-Leave\">Medical<\/a><\/li>\n\n\n\n<li><a href=\"#Military-Leave\">Military<\/a><\/li>\n\n\n\n<li><a href=\"#Parental-Leave\">Parental<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"Personal-Leave\">Personal Leave<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Submit the form by the end of the Add\/Drop period.<\/li>\n\n\n\n<li><strong>Details:<\/strong> <a href=\"https:\/\/apps.docusign.com\/webforms\/us\/5092230778b3c58c410749e669866acc\">Form<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_32\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#masters-programs-and-ph-d-years-1-2\">Academic &amp; Refund Calendar<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"Medical-Leave\">Medical Leave<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Details:<\/strong> <a href=\"https:\/\/studentaffairs.georgetown.edu\/medical-leave-of-absence\/medical-leave-of-absence-guides\/\">Medical Leave Guides<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_42\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#masters-programs-and-ph-d-years-1-2\">Academic &amp; Refund Calendar<\/a><\/li>\n\n\n\n<li><strong>Please Note:<\/strong>&nbsp;Dr. Jade Sanders (<a href=\"mailto:js5048@georgetown.edu\">js5048@georgetown.edu<\/a>&nbsp;or&nbsp;<a href=\"tel:2026870369\">202-687-0369<\/a>) from Counseling and Psychiatric Services (CAPS) serves BGE students.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"Military-Leave\">Military Leave<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Contact <a href=\"https:\/\/biomedicalprograms.georgetown.edu\/about\/administration-staff\/#office-of-academic-affairs\">BGE Academic Affairs<\/a> as soon as possible after receiving military orders that require you to withdraw from a course or program.<\/li>\n\n\n\n<li><strong>Details: <\/strong><a href=\"https:\/\/apps.docusign.com\/webforms\/us\/5092230778b3c58c410749e669866acc\">Form<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.gba5uheppye\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#masters-programs-and-ph-d-years-1-2\">Academic &amp; Refund Calendar<\/a><br><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"Parental-Leave\">Parental Leave<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Submit your request to <a href=\"https:\/\/biomedicalprograms.georgetown.edu\/about\/administration-staff\/#office-of-academic-affairs\">BGE Academic Affairs<\/a> at least 3 months before your planned leave start date.<\/li>\n\n\n\n<li><strong>Details:<\/strong> <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_102\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#masters-programs-and-ph-d-years-1-2\">Academic &amp; Refund Calendar<\/a><\/li>\n\n\n\n<li><strong>Note:<\/strong> Students may choose to take a voluntary medical leave instead of, or in addition to, parental leave. See the Medical Leave section above for details.<br><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading body-text-heading\" id=\"Years-3+-\u2013-Ph.D.-Assistantships\">Years 3+ (GAGE)<\/h2>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">These policies are for Ph.D. students who are eligible under the the <a href=\"https:\/\/www.wearegage.org\/our-contract#a1\">GAGE-AFT Collective Bargaining Agreement (Article I, Section 2)<\/a> as Ph.D. assistants in their third year onward.<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-inline wp-block-list list list-unordered\">\n<li><strong>Jump To: <\/strong><a href=\"#GAGE-Personal-Leave\">Personal<\/a><\/li>\n\n\n\n<li><a href=\"#GAGE-Medical-Leave\">Medical<\/a><\/li>\n\n\n\n<li><a href=\"#GAGE-Military-Leave\">Military<\/a><\/li>\n\n\n\n<li><a href=\"#GAGE-Parental-Leave\">Parental<\/a><\/li>\n\n\n\n<li><a href=\"#GAGE-Family-Leave\">Family<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"GAGE-Personal-Leave\">Personal Leave (GAGE)<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Submit the form by the end of the Add\/Drop period.<\/li>\n\n\n\n<li><strong>Details:<\/strong> <a href=\"https:\/\/apps.docusign.com\/webforms\/us\/920e7a0e4cda7038c6598bc0e350089d\">Form<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_32\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#ph-d-years-3-gage\">Academic Calendar<\/a> \/ <a href=\"https:\/\/www.wearegage.org\/our-contract#a24\">GAGE Policy<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"GAGE-Medical-Leave\">Medical Leave (GAGE)<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Details:<\/strong> <a href=\"https:\/\/studentaffairs.georgetown.edu\/medical-leave-of-absence\/medical-leave-of-absence-guides\/\">Medical Leave Guides<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_42\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#ph-d-years-3-gage\">Academic Calendar<\/a> \/ <a href=\"https:\/\/www.wearegage.org\/our-contract#a24\">GAGE Policy<\/a><\/li>\n\n\n\n<li><strong>Please Note:<\/strong>&nbsp;Dr. Jade Sanders (<a href=\"mailto:js5048@georgetown.edu\">js5048@georgetown.edu<\/a>&nbsp;or&nbsp;<a href=\"tel:2026870369\">202-687-0369<\/a>) from Counseling and Psychiatric Services (CAPS) serves BGE students.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"GAGE-Military-Leave\">Military Leave (GAGE)<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Contact <a href=\"https:\/\/biomedicalprograms.georgetown.edu\/about\/administration-staff\/#office-of-academic-affairs\">BGE Academic Affairs<\/a> as soon as possible after receiving military orders that require you to withdraw from a course or program.<\/li>\n\n\n\n<li><strong>Details: <\/strong><a href=\"https:\/\/apps.docusign.com\/webforms\/us\/920e7a0e4cda7038c6598bc0e350089d\">Form<\/a> \/ <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.gba5uheppye\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#ph-d-years-3-gage\">Academic Calendar<\/a> \/ <a href=\"https:\/\/www.wearegage.org\/our-contract#a24\">GAGE Policy<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"GAGE-Parental-Leave\">Parental Leave (GAGE)<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Request Deadline:<\/strong> Submit your request <a href=\"https:\/\/biomedicalprograms.georgetown.edu\/about\/administration-staff\/#office-of-academic-affairs\">BGE Academic Affairs<\/a> at least 3 months before your planned leave start date.<\/li>\n\n\n\n<li><strong>Details:<\/strong> <a href=\"https:\/\/sites.google.com\/a\/georgetown.edu\/gsas-graduate-bulletin\/vii-graduate-student-leave-policies#h.p_ID_102\">Academic Policy<\/a> \/ <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#ph-d-years-3-gage\">Academic Calendar<\/a> \/ <a href=\"https:\/\/www.wearegage.org\/our-contract#a24\">GAGE Policy<\/a><\/li>\n\n\n\n<li><strong>Note:<\/strong> Students may choose to take a voluntary medical leave instead of, or in addition to, parental leave. See the Medical Leave section above for details.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading body-text-heading\" id=\"GAGE-Family-Leave\">Family Leave (GAGE)<\/h3>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li><strong>Leave Limit:<\/strong> Up to one (1) semester in order to care for an immediate family member (as defined in Article XXIII: Personal Days) who has a serious health condition.<\/li>\n\n\n\n<li><strong>Form:<\/strong> Log in to <a href=\"https:\/\/gms.georgetown.edu\/\">GMS<\/a>, type \u201cRequest Absence\u201d in the search bar, select the date(s) you will be off, and choose \u201cFamily Leave\u201d as the reason.<\/li>\n\n\n\n<li><strong>Details:<\/strong> <a href=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/leave-of-absence\/academic-refund-calendars\/#ph-d-years-3-gage\">Academic Calendar<\/a> \/ <a href=\"https:\/\/www.wearegage.org\/our-contract#a24\">GAGE Policy<\/a><\/li>\n\n\n\n<li><strong>Questions? <\/strong>Contact <a href=\"https:\/\/biomedicalprograms.georgetown.edu\/about\/administration-staff\/#office-of-student-services\">BGE Student Services<\/a>.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Years 1-2 These policies are for BGE Ph.D. students in their first two years of study. Years 3+ (GAGE) These policies are for Ph.D. students who are eligible under the the GAGE-AFT Collective Bargaining Agreement (Article I, Section 2) as Ph.D. assistants in their third year onward. Personal Leave (GAGE) Medical Leave (GAGE) Military Leave [&hellip;]<\/p>\n","protected":false},"author":2168,"featured_media":0,"parent":1370,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-chaptered.php","meta":{"gu_featured_image_display":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-1379","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Leave of Absence: Ph.D. Students - Biomedical Graduate Education<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Leave of Absence: Ph.D. Students - Biomedical Graduate Education\" \/>\n<meta property=\"og:description\" content=\"Years 1-2 These policies are for BGE Ph.D. students in their first two years of study. 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