{"id":312,"date":"2023-08-25T17:01:31","date_gmt":"2023-08-25T21:01:31","guid":{"rendered":"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/?page_id=312"},"modified":"2023-08-29T14:45:24","modified_gmt":"2023-08-29T18:45:24","slug":"adjunct-faculty-reimbursement","status":"publish","type":"page","link":"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/adjunct-faculty-reimbursement\/","title":{"rendered":"Adjunct Faculty Reimbursement"},"content":{"rendered":"\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">At BGE, spend authorizations (SAs) are required for travel expenses and purchases made using personal funds to be reimbursed by the University. The three-step process for SAs looks like this:<\/p>\n\n\n\n<ol class=\"wp-block-list wp-block-list list list-ordered\">\n<li>Pre-Approval: Spend Authorization<\/li>\n\n\n\n<li>Purchase: Personal Funds<\/li>\n\n\n\n<li>Reconciliation: Expense Report<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\"><strong>Spend Authorization and Expense Report Training:<\/strong>&nbsp;Find &#8220;Expense Reports in GMS&#8221; webinars on the <a href=\"https:\/\/www.eventbrite.com\/o\/uis-training-at-georgetown-8573210305\">UIS Training at Georgetown<\/a> page.<\/p>\n\n\n\n<h2 class=\"wp-block-heading body-text-heading\">1. Pre-Approval: Spend Authorization<\/h2>\n\n\n<div class=\"gu-block gu-block-image\">\n<figure class=\"wp-block-image alignright size-full is-resized\"><img decoding=\"async\" src=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Expense-Worklet.jpg\" alt=\"\" class=\"wp-image-314\" width=\"200\"\/><figcaption class=\"wp-element-caption\"><p>Expenses worklet icon in GMS<\/p><\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\"><strong>To allow sufficient time for the approval process, please submit requisitions well in advance (at least 5 business days) prior to the planned purchase.&nbsp;<\/strong>Submit the spend authorization through <a href=\"https:\/\/gms.georgetown.edu\/\">GMS<\/a> using&nbsp;the Expenses worklet. Be sure to follow the Purchasing Checklist for a list of needed documentation and information.<\/p>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li>Please attach to the spend authorization your current semester&#8217;s signed Teaching Adjunct Letter.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading body-text-heading\">2. Purchase: Personal Funds<\/h2>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">When the spend authorization is approved, you will be notified by a GMS notification email. At this time, you may use your personal funds to make the purchase.<\/p>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">GMS Report: Type in &#8220;<strong>GU Find Spend Authorizations<\/strong>&#8221; in the search bar in GMS, put your program&#8217;s PG code in the Organization field, and run for the appropriate date range.\u00a0<\/p>\n\n\n\n<h2 class=\"wp-block-heading body-text-heading\">3. Reconciliation: Expense Report<\/h2>\n\n\n<div class=\"gu-block gu-block-image\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"908\" height=\"287\" src=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Create-Expense-Report.jpg\" alt=\"\" class=\"wp-image-315\" srcset=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Create-Expense-Report.jpg 908w, https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Create-Expense-Report-300x95.jpg 300w, https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Create-Expense-Report-768x243.jpg 768w, https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Create-Expense-Report-660x209.jpg 660w\" sizes=\"(max-width: 908px) 100vw, 908px\" \/><figcaption class=\"wp-element-caption\"><p>Create Expense Report action under the Expenses worklet in GMS<\/p><\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">Once the purchase has been made, it will need to be reconciled using an expense report through&nbsp;the GMS Expenses worklet &gt; Create Expense Report action. Follow the wizard to link the purchase to the approved SA and enter the correct worktags.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list wp-block-list list list-unordered\">\n<li>Since you are using your own funds, you will add the expense lines manually on the next screen. Click Add, then follow the wizard to enter the purchase details.<\/li>\n\n\n\n<li>For ALL purchases, upload the itemized receipt under attachments. GMS will not accept an expense report without a receipt.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph wp-block-paragraph body-text\">GMS Report: Type in &#8220;<strong>GU Find Expense Reports<\/strong>&#8221; in the search bar in GMS, put your program&#8217;s PG code in the Organization field, and run for the appropriate date range.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>At BGE, spend authorizations (SAs) are required for travel expenses and purchases made using personal funds to be reimbursed by the University. The three-step process for SAs looks like this: Spend Authorization and Expense Report Training:&nbsp;Find &#8220;Expense Reports in GMS&#8221; webinars on the UIS Training at Georgetown page. 1. Pre-Approval: Spend Authorization To allow sufficient [&hellip;]<\/p>\n","protected":false},"author":2168,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"gu_featured_image_display":true,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-312","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Adjunct Faculty Reimbursement - Biomedical Graduate Education<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Adjunct Faculty Reimbursement - Biomedical Graduate Education\" \/>\n<meta property=\"og:description\" content=\"At BGE, spend authorizations (SAs) are required for travel expenses and purchases made using personal funds to be reimbursed by the University. The three-step process for SAs looks like this: Spend Authorization and Expense Report Training:&nbsp;Find &#8220;Expense Reports in GMS&#8221; webinars on the UIS Training at Georgetown page. 1. Pre-Approval: Spend Authorization To allow sufficient [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/adjunct-faculty-reimbursement\/\" \/>\n<meta property=\"og:site_name\" content=\"Biomedical Graduate Education\" \/>\n<meta property=\"article:modified_time\" content=\"2023-08-29T18:45:24+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/sites.georgetown.edu\/bge-1789-sandbox\/wp-content\/uploads\/sites\/482\/2023\/08\/2.-Spend-Authorizations-Expense-Worklet.jpg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/\",\"url\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/\",\"name\":\"Adjunct Faculty Reimbursement - Biomedical Graduate Education\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/wp-content\\\/uploads\\\/sites\\\/482\\\/2023\\\/08\\\/2.-Spend-Authorizations-Expense-Worklet.jpg\",\"datePublished\":\"2023-08-25T21:01:31+00:00\",\"dateModified\":\"2023-08-29T18:45:24+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/#primaryimage\",\"url\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/wp-content\\\/uploads\\\/sites\\\/482\\\/2023\\\/08\\\/2.-Spend-Authorizations-Expense-Worklet.jpg\",\"contentUrl\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/wp-content\\\/uploads\\\/sites\\\/482\\\/2023\\\/08\\\/2.-Spend-Authorizations-Expense-Worklet.jpg\",\"width\":224,\"height\":62,\"caption\":\"Expenses worklet icon\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/adjunct-faculty-reimbursement\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Adjunct Faculty Reimbursement\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/#website\",\"url\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/\",\"name\":\"Biomedical Graduate Education\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/sites.georgetown.edu\\\/bge-1789-sandbox\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Adjunct Faculty Reimbursement - Biomedical Graduate Education","robots":{"index":"noindex","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"og_locale":"en_US","og_type":"article","og_title":"Adjunct Faculty Reimbursement - Biomedical Graduate Education","og_description":"At BGE, spend authorizations (SAs) are required for travel expenses and purchases made using personal funds to be reimbursed by the University. 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