Master Agreements

Key

D-Discounts, R-Rebates, A-Athletic Sponsorships, M-Minority Owned, W-Women Owned

How Do I Utilize a Standard Master Service Agreement?

To engage one of the selected suppliers to provide services under the master service agreement, you can reach out to the supplier directly to solicit a statement of work, proposal and/or quote for your service. Once this is received:

  1. Create a GMS Requisition to request funding approval
  2. Attach as supporting documentation the statement of work, proposal, and/or quote from the supplier, including the dates of service
  3. Route Requisition for approval
  4. Once approved, source Requisition and create a Purchase Order
  5. When the department is ready to source the PO, the department may sign the statement of work, proposal, and/or quote. Master agreements include the same terms as a statement of work, proposal, and/or quote, so a departmental signature should not commit to any additional liability.
  6. Reference the GMS master contract number on the purchase order   
  7. Ensure the scope of work, proposal, and/or quote from the supplier is attached to the Purchase Order and send to the supplier. 

  1. Create a GMS Requisition to request funding approval
  2. Attach as supporting documentation the statement of work, proposal, and/or quote from the supplier, including the dates of service
  3. Route Requisition for approval
  4. Once approved, source Requisition and create a Purchase Order. Purchase order(s) should be made to the distributor(s).
    • Allsteel Distributor(s) – COFCO, Staples
    • Steelcase Distributor(s) – Arbee & Associates
  5. When the department is ready to source the PO, the department may sign the statement of work, proposal, and/or quote. Master agreements include the same terms as a statement of work, proposal, and/or quote, so a departmental signature should not commit to any additional liability.
  6. Reference the GMS master contract number for the manufacturer on the purchase order 
    • Allsteel – CON-0011258
    • Steelcase – CON-0011244
  7. Ensure the scope of work, proposal, and/or quote from the supplier is attached to the Purchase Order and send to the supplier. 

To engage one of the selected caterers to provide services under the master service agreement, you can reach out to the supplier directly to solicit a proposal or quote for your event. Once the proposal is received:

  1. Create a GMS Requisition to request funding approval
  2. Attach as supporting documentation the scope of work, proposal, and/or quote from the supplier, including the dates of service
  3. Route Requisition for approval
  4. Once approved, source Requisition and create a Purchase Order
  5. When the department is ready to source the PO, the department may sign the banquet event order, quote, or proposal.  Master agreements include same terms as the event orders, so a departmental signature should not commit to any additional liability.
  6. Reference the GMS master contract number on the purchase order
    • GU Catering – CON-0013711
    • Design Cuisine – CON-0013655
    • Relish Catering – CON-0013555
    • Main Event Caterers – CON-0013657
    • Occasions Catering – CON-0013658
    • RidgeWells Caterers – CON-0013659
    • Kosher Kitchen – CON-0013660
    • Susan Gage – CON-0013554
  7. Ensure the scope of work, proposal, and/or quote from the supplier is attached to the Purchase Order and send to the supplier.

For master agreements with architects, engineers, general contractors, please initiate all requests via the GPI process, managed through the Office of Planning & Facilities Management.  For questions regarding the procurement of goods or services of this type, please contact at contracts@georgetown.edu.