Value Added Tax (VAT)

VAT is a tax charged by most members of the European Economic Community (EEC), and Canada. VAT varies by country and type of expense. VAT variations range from 3% to 25%. The average VAT rate is 15%. 

Refundable VAT expenses include:

  • Hotels and Meals
  • Car Rentals, Taxis and Transportation
  • Gasoline and Diesel Fuel
  • Business Entertainment
  • Conferences, Seminars and Trade Shows
  • Training and Consulting Fees

Departments may be able to recover portions of their VAT expenses. Countries that refund VAT to Universities are France, Austria, Germany, South Korea, and in some instances the Netherlands.  Also, for the UK will refund VAT if the University is paying VAT to the other UK Schools on students for housing, meals, classroom facilities we can file papers for the VAT exemption status.

We can help recover VAT on University faculty travel as well as for conferences and study abroad programs.

Original invoice copies must be saved for expense reimbursements, ProCard transactions and Cash Advances in order to recover VAT.

If you have an invoice paid where VAT was paid with University funds, please e-mail it directly to:

The Tax Department will contact you if your invoice has recoverable VAT. At that time we will need the original invoice.