Submitting Hours

Starting a Timesheet 

Hourly employees have their time recorded and tracked in GMS to ensure accurate payment.

The following instructions are for non-student hourly employees:

  1. On the GMS Home Page, click the ‘Time’ worklet 
  2. Click the appropriate time period (e.g., ‘This Week’ or ‘Last Week’) in the ‘Enter Time’ section 
  3. Choose one of the following four methods of entering your time:​

Calendar View

  1. Click on a blank area of the date you wish to add time
  2. Click inside the box labeled ‘Enter Time’
  3. The default time type will be ‘Regular Hours Worked’; if necessary, click the ‘Time Type’ button and select an alternate time-type corresponding to your situation (only the time types valid for the employee in question will be displayed): Regular Hours Worked Holiday Worked Weekday Shift Inclement Weather Weekend Shift Inclement Weather Worked Holiday Allied / non-Union Lead Pay Holiday Compensatory  
  4. Input the number of hours that you worked
  5. If you have multiple positions, click the ‘Position’ drop-down arrow and choose the position for which you are inputting hours
  6. When finished, click ‘Ok’
  7. Repeat steps 1-6 for all days worked during the week in question

Enter Time Method

  1. Click the ‘Enter Time’ button; a row of dates will then appear at the top of the screen
  2. The default time type will be ‘Regular Hours Worked’; if necessary, click the ‘Time Type’ button and select an alternate time-type corresponding to your situation (only the time types valid for the employee in question will be displayed): Regular Hours Worked Holiday Worked Weekday Shift Inclement Weather Weekend Shift Inclement Weather Worked Holiday Allied / non-Union Lead Pay Holiday Compensatory  
  3. Input the number of hours that you worked
  4. If you have multiple positions, click the ‘Position’ drop-down arrow and choose the position for which you are inputting hours
  5. Repeat steps 2-3 for all days worked during the week in question
  6. When finished, click ‘Ok’

Quick Add

  1. Click on the ‘Enter Time’ drop-down arrow, then select ‘Quick Add’
  2. The default time type will be ‘Regular Hours Worked’; if necessary, click the ‘Time Type’ button and select an alternate time-type corresponding to your situation (only the time types valid for the employee in question will be displayed):
    Regular Hours Worked Holiday Worked Weekday Shift Inclement Weather Weekend Shift Inclement Weather Worked Holiday Allied / non-Union Lead Pay Holiday Compensatory  
  3. If you have multiple positions, click the ‘Position’ drop-down arrow and choose the position for which you are inputting hours
  4. Review the ‘Time Type’; this information must be included for each day for which you enter time
  5. Input the number of hours that you worked for each day of the week
  6. When finished, click ‘Ok’

Auto-Fill from Prior Week

  1. Click on the ‘Enter Time’ drop-down arrow – then select ‘Auto-fill from Prior Week’
  2. Click on the ‘Select Week’ drop-down arrow and select the week from which you wish to auto-fill
  3. Click OK

Submitting a Timesheet

  1. Review your time
    • Regular Hours – This column includes recorded hours worked with the following time codes:
      • Regular Hours Worked
      • Holiday Worked
      • Inclement Hours Worked
    • Leave Hours – This Column includes recorded hours for the following time codes:
      • Paid Leave (scheduled/unscheduled)
      • Unpaid Leave
      • Vacation Carryover Bank
      • Jury Duty, Bereavement, Voting, etc.
      • Inclement Weather
    • Holiday Hours – This column includes recorded hours for the following time codes:
      • Holiday Allied/ non-Union
      • Holiday Part-TIme Workers
      • Holiday SIEU
      • Qatar Holiday
        • Note: Hourly Employees with 100% FTE will automatically receive the holiday time-block on their timesheets
    • ​​Total Hours – The sum total of all time codes less shift or lead hours
  2. When finished, click ‘Submit this Week’, followed by ‘Submit’
  3. Your timesheet must be approved and submitted by your manager or timekeeper in advance of the payroll deadline for the pay period (see the Payroll Calendar)